Venue Rental FAQs for the BJCC
At the BJCC, we understand that our facilities are diverse and that planning can be overwhelming. That’s why we’ve created guidelines to help make the process easier. Although we strive to provide complete information, our Sales/Marketing and Convention Services Staff are always available to answer your questions and provide any clarification needed.
Interested parties can fill out a booking request form on the BJCC website or contact the sales team directly. A sales representative will assist in choosing a space and provide a quote. Once the contract is signed and the deposit is paid, the rental process is complete.
The BJCC can provide a variety of equipment and amenities, including tables, chairs, audio-visual equipment, Wi-Fi, and on-site catering services. Your Sales contact can confirm items/services included in rent and items/services that can be provided at an additional cost.
The cancellation policy varies depending on the terms of the rental contract. Typically, cancellations made within a certain time frame of the event will result in a fee, while cancellations made further in advance may result in a partial refund.
Generally, for any contracted event that the client cancels or requests a modification of contracted space within 12 months of the scheduled event, event is subject to forfeiture of deposit and/or minimum contracted space rental at the discretion of the BJCC Executive Director.
Yes. All groups shall obtain, maintain and provide evidence of insurance at least 14 working days prior to occupancy and must meet requirements as specified in the Lease Agreement and below.
Upon confirmation of your event, a Certificate of Insurance must be provided with the above coverage. There are no exceptions.
Requirements will vary based upon projected attendance, presence of alcohol, etc. Your Event Manager can confirm exact security requirements with additional detail about your event.